A group booking is perfect if you want to take the initiative and invite a few colleagues to sit in the same area of the office with you.
Instead of asking your team to all book individually for the same day and in the same area, you can now simply make a booking for several people at a time.
This could be your own team or any group of people you choose - from project group to your lunch friends, just add whoever you want to be there with you.
First, go to Add Booking and choose Team Booking in the right column. Make sure you select the right day in the calender view, you cannot switch at a later stage.
You will be redirected to the usual booking process, with a number of additions. First select the desired office and floor. Now you can either assign workstations to people using the table on the left or by clicking directly on a desk on the room plan.
After adding all participants, you can make a few other changes:
- Add details to the meeting, e.g. a note "let's grab lunch together afterwards"
- Edit the time. All day is preselected for the day you selected on the landing page. You can only edit the time frame. To switch the day, please go back to the landing page.
Tip: To add all the people from your team at the same time, you can simply enter the email address of a group via Select team, e.g. sales@company.com and then click ENTER.
All people will then appear in the field at the same time.
After adding all participants, you can make a few other changes:
- Add details to the meeting, e.g. a note "let's grab lunch together afterwards"
- Edit the time. All day is preselected for the day you selected on the landing page. You can only edit the time frame. To switch the day, please go back to the landing page.
How do I get invited to a group booking or a team day?
As soon as someone invites you to a group booking or a team day, you will receive a notification with all the details both via Teams and by email. In Seatti, you can see your invitation on the start page and accept or decline it.
You can also see who has invited you, the reason for the meeting and how many people have been invited. The small symbol on your avatar shows you who has already accepted and who has not.
The workstations that have not yet been assigned are shown on the room plan as anonymously booked. As soon as you accept, your avatar will also be displayed.
As soon as you accept the invitation, you will be shown a booking confirmation and the booking display will change and your avatar will get a green tick. By clicking on your avatar on the left, you can access the entire room plan with the seats for you and your team.
You will automatically be assigned one of the tables. You cannot choose your table.
If you still want to cancel, you can adjust your response to the group booking on the 3 dots and select Decline. The booking will then continue to be displayed in your plan overview, but you can also edit or delete it again. Once you have deleted it, you will no longer be able to adjust your answer and the organizer will have to invite you again.